Discovery call
Thirty minutes about you, your guests and the feeling you want. Free, by phone or at our Reseda studio.
Act III · The Craft
You planned it. We call the show.
Month-of and day-of coordination for couples and hosts who have done the planning and want a professional to run the day.
- Takeover
- 6 – 8 weeks out
- On-site
- Up to 12 hours, 2 coordinators
- Kit
- Emergency kit always on hand
The brief
Day-of Coordination, by Lev Event
If you have spent months planning, the last thing you should be doing on the day is answering the florist’s phone call. Our coordination service takes over six to eight weeks before your event: we review every contract, confirm every vendor, walk the venue, and build a timeline and floor plan that everyone works from.
On the day, a lead coordinator and an assistant arrive before the first vendor and stay until the last one leaves. We direct setup, cue the ceremony, manage speeches, solve problems quietly and make sure you never see a clipboard.
Scope
What’s included
Every item below is managed by your lead producer, with one shared timeline and one point of contact.
- Planning review and contract audit
- Vendor confirmations and arrival schedule
- Venue walkthrough and floor plan
- Detailed run-of-show and contact sheet
- Ceremony rehearsal direction
- Setup supervision and décor placement
- Timeline and speech management
- Emergency kit and end-of-night pack-up
The running order
Moments we plan for
Cue 01
Load-in
Every vendor arrives to a printed schedule and a named contact.
Cue 02
Places
Wedding party lined up, music cued, doors closed.
Cue 03
Hand-offs
Kitchen, DJ and photographer moving on the same timeline.
Cue 04
Last call
Gifts, décor and leftovers packed and labeled for you.
How we work
The running order
Six stages, one producer, no surprises. Every event we plan follows the same proven sequence, scaled to your date.
Concept & budget
A written concept, mood board and itemized budget so every decision has a frame.
Design & vendors
Venue, vendors and design locked in, with samples and tastings you can actually touch.
Production plan
Floor plans, run-of-show and a contact sheet every vendor works from.
Rehearsal & load-in
We rehearse the key moments and direct setup before the first guest arrives.
Showtime & wrap
We call the show, solve problems quietly and pack up while you say goodnight.
From the house
“Three days in Ojai for our leadership team and not one logistics question landed in my inbox. That alone was worth it.”
Jennifer W. · Executive offsite · Ojai
Questions
Day-of Coordination: answered
When should coordination start?
We begin six to eight weeks before the event so we have time to understand your plans and confirm every detail with vendors.
Is the rehearsal included?
Yes. We direct the ceremony rehearsal, usually the day before, and coordinate timing with the officiant and venue.
What if a vendor does not show up?
We confirm every vendor a week out and the day before, and we keep a list of trusted backups across Los Angeles.
Curtain call
Let’s plan your day.
Tell us the date, the guest count and the feeling you want. We reply within one business day with ideas, availability and a clear next step.