Coordinate
You have planned it. We run it.
- Final-month takeover of vendors and logistics
- Floor plan, timeline and run-of-show
- Rehearsal direction
- Lead producer + assistant on the day
- Guest count
- 12 – 300
- Planning window
- 3 weeks – 6 months
- Formats
- Dinner, soirée, surprise, destination
The brief
Milestone Birthdays, by Lev Event
The best milestone birthdays feel personal, not generic: the playlist from the year you turned eighteen, a menu from the place you grew up, the friends who flew in without you knowing. We start every birthday with a conversation about the person, not the party.
Then we build the evening around it — a supper-club dinner in a private dining room, a 1970s disco in a Hollywood Hills house, a garden lunch for a grandmother turning ninety, or a full surprise party where the guest of honor is the last to know.
Scope
What’s included
Every item below is managed by your lead producer, with one shared timeline and one point of contact.
- Theme and concept development
- Venue or private-home setup
- Invitations and RSVP tracking
- Catering, cake and bar program
- DJ, live band or performers
- Décor, florals and lighting
- Photo moments and keepsakes
- Surprise logistics and guest wrangling
The running order
Moments we plan for
Cue 01
The surprise
Lights off, guests hushed, a cue from the driveway.
Cue 02
The toast
Speeches scheduled before dinner so nobody is rushed.
Cue 03
The cake
A dessert moment with sparklers and a song the room actually sings.
Cue 04
The dance floor
A DJ who reads the room from the first song.
Ways to work together
Three levels of service
Every event is quoted individually. Choose the level of involvement that suits you; we tailor the details on our first call.
Curate
You have the vision. We shape and source it.
- Everything in Coordinate
- Venue and vendor shortlists with negotiation
- Design concept, mood board and palette
- Budget tracking and payment schedule
Produce
Hand us the keys. We build the whole evening.
- Everything in Curate
- Full creative direction and custom décor builds
- Guest experience, travel and hospitality
- Unlimited planning meetings and site visits
From the house
440th birthday · Sherman Oaks
“I wanted my 40th to feel like a supper club in 1962. They found the room, the band and the menu, and somehow kept it under budget.”
Melissa R.
40th birthday · Sherman Oaks
Questions
Milestone Birthdays: answered
Can you plan a surprise party?
Yes. We coordinate a decoy plan with one trusted person, manage guest arrival times and park cars out of sight so the reveal works.
Do you plan parties at private homes?
Often. We handle rentals, tenting, restrooms, power, parking and neighbor courtesy so your home stays a home.
What is the smallest birthday you plan?
We regularly plan dinners for 12 to 20 guests. Intimate events get the same lead producer and design attention as large ones.
Curtain upon your birthday
Tell us the date, the guest count and the feeling you want. Start with your email and we will take it from there, with a reply within one business day.